Signing tasks

One of the task the funding body performs is to approve to the terms and conditions by signing the applications. It is the user responsible for signing at the funding body, the signing officer, who performs the signing. The signing officer can also decline the terms or reject a grant. If there are any requests on the approved grant, the signing officer will sign those.

Signing officers perform their tasks in the folders of the signing structure. The signing structure shows information and status for all the applications that the organisation administrates.

General information on signing tasks

If you are a signing officer, you will receive an e-mail when there is a task to perform.

1. Log in to your Prisma account.
2. Click on the tab ORGANISATION TASKS (A).
3. Click on Sign (B).
4. Click on Task (C).

The row with the task disappears from the list of signing task when you have performed the task.
The project leader will receive an e-mail and a message in Prisma when you have signed an approval of terms.

Click on the link with the registration number to show the application.

The column shows the type of signing task, for example signing of an application or approval of terms. You also perform tasks for signing requests, for example if when the there is a change of project leaders.

Sign an application

1. Follow the instructions 1 - 4 in General information on signing tasks.
2. Click on “Application” (A) to show the application.
3. Tick the checkbox I have read all information and agree to the stated terms and conditions (B).
4. Click on Sign (C).
5. Click on OK (D).
   

Reject an application

1. Follow the instructions 1 - 4 in General information on signing tasks.
2. Click on “Application” (A) to show the application.
3. Click on Reject (C).
4. Click on OK (D).

Return the task for redistribution

1. Follow the instructions 1 - 4 in General information on signing tasks.
2. Click on “Application” (A) to show the application.
3. Click on Return to organization (B).
4. Enter the reason for redirection of the task (C).
5. Click on Return to organization (D).
6. Click on OK (E).

Sign the approval of terms for a grant

1. Follow the instructions 1 - 4 in General information on signing tasks.
2. Click on “Application” (A) to show the application.
3. Tick the checkbox I have read all information and agree to the stated terms and conditions (B).
4. Click on Sign (C).
5. Click on OK (D).

Decline the approval of terms for a grant

1. Follow the instructions 1 - 4 in General information on signing tasks.
2. Click on “Approval of terms” (A).
3. Click on Reject (B).
4. Enter the reason for rejecting the approval of terms (C).
5. Click on Decline approval of terms (D).
6. Click on OK (E).
7. Click on OK (F).

Reject the grant

1. Follow the instructions 1 - 4 in General information on signing tasks.
2. Click on Reject (A).
3. Enter the reason for rejecting the application (B).
4. Click on Reject application (C).
5. Click on OK (D).
6. Click on OK (E).
   

Sign approval of terms for an organisation grant

Only the user responsible for applications, or the supervisor, can sign the approval of terms
for the organisation grants.

Show the column ”Type of grant” where the tasks for organisation applications are easier to find.

1. Follow the instructions 1 - 3 in General information on signing tasks.
2. Click on Columns (A).
3. Tick the checkbox Type of grant (B).
4. Click on Show/Hide (C).
5. Perform the task.